Exclaimer has a new integration with Workday, enabling organisations to use employee data from their HR system to automatically populate email signatures and video meeting themes.
Workday counts more than 75 million users under contract globally, all of them sending emails with little to no direct connection between their HR record and their email signature. For many of these organisations, Workday is the primary system of record for employee information, from job titles to contact details. But that data often does not carry through to everyday communications. Instead, details shared in email signatures or on meeting are still maintained through an IT-managed directory, manual updates, CSV uploads, and directory workarounds.
As organisations hire and scale, this disconnect can quickly lead to outdated or inconsistent employee details. This increases the workload for IT teams and a higher risk of incorrect information appearing in business communications, undermining professionalism, trust, and compliance. These issues are especially visible during setup and onboarding, where data inconsistencies can delay deployment and create friction during evaluation and rollout.
According to Exclaimer’s recent State of Business Email report, over a third (35%) of global IT teams rank email signature management among their most time-consuming email tasks, while 80% still rely on manual methods or user self-service. Notably, in 16% of organisations, responsibility for email signatures sits with HR, second only to IT, highlighting the growing overlap between people data and everyday communications. With 92% of leaders agreeing that consistent, well-managed signatures are important for building trust and professionalism, the pressure to get this right continues to grow.
Paul Hammond, Chief Product and Technology Officer at Exclaimer, explains:
“Workday is where organisations manage their people and Exclaimer is where that data needs to show up. Until now, there was no direct path between the two, which meant every hire, every promotion, every role change had to be manually reflected across email signatures and meeting branding. That’s a maintenance burden that compounds as organisations grow, and it’s where errors creep in. This integration closes that gap at the source.”
The Workday integration allows organisations to use Workday as an employee data source within the Exclaimer platform, alongside directories such as Entra ID (Azure AD) and Google Directory. It extends existing HR and data protection controls into email signatures and meeting themes, so employee data is applied where it’s needed without being duplicated or recreated across systems.
Immediate availability
Exclaimer’s Workday integration is available as part of the Pro plan. Customers can connect Workday and start applying HR-managed employee data to email signatures and meeting themes.
